The Cycle
Eight steps, one monthly loop. Scroll to follow one month end to end, from provider bill through posted association ledger.
Bills
Provider bills are received and captured for every community, including water, sewer, gas, and electric, then keyed line by line. No statement follow-up required.
Reads
Submeters are read nationwide, home by home. Where meters aren't installed, RUBS calculations run in their place.
Homeowner Report
Home occupancy syncs directly from your association-management software, covering owner occupied, tenant occupied, transfers, and vacants, all current as of today.
Prebill
Bills, reads, and homeowner report merge into one prebill. Every charge is audited against rates and regulations before anything proceeds.
Generate
Homeowner charges are generated as one combined statement per home, with utilities and fees presented on a single, transparent bill.
Statements are delivered electronically first through email and e-bill with fast-pay links, with paper delivery available as a fallback where needed.
Post
Charges post back to your ledger automatically across Vantaca, CINC, AppFolio, Buildium, TOPS, Rent Manager, and more.
Close
The month closes out and billing is locked in. The next cycle starts the following month.
Runs every month, for every community in your portfolio.